Donation certificate: what it is and how to request it

You donated to a housing cause this year and want that to count on your tax return. To do so, you need a specific document: the donation certificate. Without it, the DIAN does not recognize the benefit, even if the transfer exists in your bank.

Here we explain what this document is, what information it contains, its purpose, and how to request it from Hepacom. This is general information for guidance purposes only, not personalized tax advice.

What is a donation certificate?

He donation certificate It's the document issued by the non-profit organization to formally acknowledge receipt of your donation. It serves as the official proof of donation: you keep it, and your accountant submits it when preparing your tax return.

It's not just any receipt or a screenshot of the transfer. It's a certificate signed by the foundation, specifically designed to be valid before the tax authorities.

what data does it contain

A properly issued certificate includes the exact amount donated, the date the donation was received, and the signatures of the legal representative and the auditor or accountant of the entity. These three elements are what give it legal weight.

The signature of the auditor or accountant isn't just for show: it confirms that the figure is recorded in the foundation's accounting records. If you want to better understand what type of entity issues these documents, take a look. What is a non-profit organization? and how she is required to keep her accounts.

What is it used for in your tax return?

Here's the main reason why people are asking for it. In Colombia, donations to certain non-profit organizations (ESALs) entitle the donor to a 25% tax credit on the donated amount, according to Article 257 of the Tax Code. This 25% is subtracted from the tax, not the tax base, so the effect is direct.

The certificate is the proof that supports that discount. We explain this in more detail in the guide on Donate and deduct taxes in Colombia, with a step-by-step explanation of how it is reflected in income tax.

It is advisable to confirm the limits and conditions that apply to your particular case with your accountant or directly with the DIAN, because every statement has its context.

how and when does the foundation issue it

At Hepacom, we issue the certificate once your donation has been registered and reconciled in our accounting system. We don't generate it based on a promise of payment, but rather on a contribution already received, ensuring the amount on the document is accurate.

It's usually delivered at the end of the year or at the beginning of the tax season, which is when you'll need it. If you donated several times during the year, we can consolidate your contributions into a single annual certificate.

How do you order it on Hepacom?

The process is simple. You write to us via WhatsApp at +57 300 143 7951 or by email at contactanos@hepacom.org, confirm your name or company name and the document you will use to make the declaration, and we will prepare the certificate.

If you haven't donated yet and want your contribution for this year to be properly recorded, you can do so from the website of donate. Each contribution that comes in with your complete information is one that you can later verify without complications.

Proof of transfer versus donation certificate: what differentiates them

Many people believe that proof of transfer is sufficient for tax purposes, but it's not the same as a donation certificate issued by the foundation. This table clarifies the differences so you know which document you need and for what purpose. For the exact tax treatment in your case, always consult your accountant or the Colombian Tax Authority (DIAN).

Document	What is it for?
Proof of transfer	It shows that you sent money, but it does not identify the contribution as a donation to the entity.
Foundation donation certificate	Formal document issued by the organization recording the donation and its details.
When to order it	It is advisable to request it after donating and before the end of the period in which you are going to declare.
Who validates its tax effect?	The benefit depends on your situation: confirm it with your accountant or with the DIAN (Colombian Tax Authority).

This information is for guidance only and is not tax advice. The effect on your tax return depends on your specific circumstances: consult your accountant or the Colombian Tax Authority (DIAN).

Common mistakes with the donation certificate

• Use the transfer as a certificate: The bank receipt proves a money transfer, but does not replace the formal foundation certificate.
• Asking for it at the wrong time: Leaving it until the last minute can complicate the declaration; request it well in advance of the closing date.
• Taking the benefit for granted: The certificate serves as proof of the donation, but the tax implications depend on your situation and can be confirmed by an accountant or the DIAN (Colombian Tax Authority).

Frequently Asked Questions

Does the transfer receipt serve as a certificate?

Not for tax purposes. The receipt proves you moved money, but the 25% discount is backed by the certificate signed by the foundation, not by the bank's documentation.

Can any donation to Hepacom be certified?

Yes, provided the donation is registered in your name or your company's name and reconciled in our accounting records. That's why we ask for your full details when you donate.

What time of year should I order it?

Ideally, do it before preparing your tax return. Contact us in advance and we'll get it ready; there's no need to wait until the last day of the deadline.

Does the certificate guarantee me the benefit?

The certificate is the supporting document you need, but the benefit depends on your tax situation. Your accountant will issue it according to current regulations; we provide the valid document.

This guide is part of our Complete guide to decent housing in Colombia, where we bring together how to access housing and how to help another family have their own.